Reimbursement information

Information About Reimbursements

NRAO is pleased to be able to provide workshop travel support for 2015 NAC Students, NAC Advisory Board members with no other support, and Invited Speakers and Participants with no other support.

Reimbursement for non-prepaid expenses will be made via a Travel Expense Voucher. Please see Lyndele during any of the meeting breaks to sign the form. Checks will be mailed to you within about 30 days of the workshop.

The following types of support are available:

2015 NAC Students, Mentors and Speakers with no other support

  • Two nights (8/28 & 8/29) at the Cambria Suites Hotel in Washington, DC.  Students should plan to share a room, unless other arrangements are made (check with Lyndele at lvonschi@nrao.edu).
  • Breakfast, breaks, lunch and dinner on Saturday will be provided at the workshop
  • Breakfast, morning break, and lunch on Sunday will be provided at the workshop
  • If you are driving into DC from outside the metropolis, and are staying at the hotel, please let Lyndele know. We may be able to direct-bill the parking fees ($38/day). If you pay them out of pocket, please get a receipt, and give them to Lyndele when you sign your TEV.
  • If you are flying into DCA, we will prepay, and forward to you, a shuttle reservation from the airport to the hotel. We will try to organize several shuttles from Howard to the airport on Sunday. Depending upon your departure time, you may have a wait at the airport. If you decide to take a taxi or shuttle on your own, that expense will be considered part of the per diem that we will give you (see next item).
  • Depending upon your home location, participants who are staying overnight, both nights, will be reimbursed an amount between $70 and $80 as per diem. These amounts are established by the federal government, and are intended to cover any miscellaneous expenses that you may have during the weekend. For example: dinner on Friday and Sunday nights, and taxi, bus or metro costs. Please note that we cannot reimburse you for an expense that has already been paid on your behalf. For example: if you miss the shuttle from the airport, we cannot separately reimburse you for a taxi that you then take. Similarly, if you don't eat dinner with the group on Saturday night, we cannot reimburse you for a dinner that you eat on your own.
  • If for some reason you purchased your own flight tickets, we will reimburse non-reimbursable, coach class airfare purchased at least two weeks before travel.

Commuting students

  • If you are commuting between Maryland and Howard, NRAO can reimburse your mileage and parking fees. Please keep all receipts for parking, and give them to Lyndele at the end of the workshop (during breaks or lunch, preferably).
  • Breakfast, breaks, lunch and dinner on Saturday will be provided at the workshop
  • Breakfast, morning break, and lunch on Sunday will be provided at the workshop